Receptionist / Administrator

Norwood recruitment Norwood recruitment Norwood recruitment Norwood recruitment

With around 1250 passionate and committed staff, we deliver high quality services across a spectrum of age, need and ability.

Norwood is as devoted to our staff as we are to the people we look after. We offer a strong career progression, training and support to improve your skills. We have a range of care homes across London, and a major centre in Berkshire, plus our Head Office in North London.

Each and every role in Norwood is an essential part of the vital support services we offer.

Job Description

1. To provide Reception services and generic administrative support to the Support Services team

2. To provide temporary cover for planned and unplanned absences of administrators, which may involve work away from the Reception desk

3. To be the first point of contact for visitors, and professionally handle internal and external telephone referrals and enquiries. To assess the nature and urgency of the call and forward appropriately or record key information for callbacks.

4. To coordinate the booking of meeting rooms on Outlook and ensure that equipment needs are met.

5. To be responsible for the incoming and outgoing mail and parcel distribution service, which involves working with learning disabled adults.

6. To ensure the accurate typing up of minutes, documents, reports, letters and updating of databases where appropriate, and maintenance of efficient and effective filing systems.

7. To accurately input routine data for reporting and management information purposes.

8. To order and maintain stocks of specific departmental supplies, including stationery and cleaning goods.

9. To attend all necessary training in relation to the role as required

This job description is not an exhaustive list of duties and responsibilities and is subject to change in accordance with the needs of the service.

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The Details

Salary:
£18,540
Hours:
35
Job Type:
Permanent
Reporting To:
Senior Administrator
Location:
Berkshire – Ravenswood
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Who Norwood Supports
 

Experience

Essential

Experience of working in an Reception/Admin support role.

Desirable

Experience of working with adults with learning disabilities.

 

Qualifications

Essential

Educated to GCSE level standard (or equivalent) or above.

 

Knowledge & Skills

Essential

Excellent interpersonal and communication skills.

Excellent literacy and numeric skills.

Excellent organisational skills.

Excellent IT skills and knowledge (Word, Excel, Power Point, outlook).

Excellent telephone skills/technique.

Collaboration and willingness to work as a member of a team.

Excellent time management skills and able to work in a pressurised environment and meet tight deadlines.

Able to work using own initiative.

Able to prioritise workload and meet deadlines.

High degree of personal integrity with a commitment to confidentiality.

 

Personal

Essential

Approachable and aware of self and others.

Ability to undertake daily work efficiently and able to remain focused.

Able and willing to work flexibly hours to meet service needs (if required).

 

This job description is not an exhaustive list of duties and responsibilities and is subject to change in accordance with the needs of the service.

This post is subject to an enhanced Disclosure and Barring Service (DBS) disclosure.

Norwood is a Two Ticks accredited employer, this means we are committed to employing people with disabilities.

 
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